Privacy Notice

01Who We Are

This Privacy Notice is issued by Barangay San Jose, Santa Cruz, Laguna, the Personal Information Controller of the data collected through SanjoseServe, in compliance with Republic Act No. 10173, the Data Privacy Act of 2012, and its Implementing Rules and Regulations.

02What Information We Collect

Depending on which services you use, SanjoseServe may collect the following categories of personal information:

Resident & Household Records

Full name, birthdate, civil status, contact number, household/family composition, sitio/purok

Document Requests

Name, purpose of request, request history

Blotter & Case Records

Complainant/respondent names, incident details

Health Records

Nutrition measurements, PhilHealth status, medical notes (sensitive personal information)

Social Services

Beneficiary status for 4Ps, solo parent, senior citizen, PWD, scholarship, and livelihood programs

Infrastructure Reports

Reporter name, contact, geotagged location, photos

Tanod Duty Tracking

Real-time GPS location and duty hours (tanod personnel only)

03Why We Collect It

Your data is collected and processed solely for legitimate barangay governance purposes: issuing certificates and permits, maintaining accurate population and household records, resolving disputes through the Lupon Tagapamayapa, delivering health and social welfare programs, responding to infrastructure concerns, and supervising barangay tanod patrol duty — as mandated under the Local Government Code and related national programs (e.g., DSWD, DOH/PPAN, PhilHealth).

04How We Protect It

• Passwords are never stored in plain text — they are hashed using bcrypt.
• Access to resident, health, case, and financial records is restricted by role-based access control; only authorized barangay staff can view or modify records relevant to their function.
• Creating, updating, or deleting a record is logged in an audit trail (timestamp, user, action, and affected record) for accountability.
• Tanod GPS location data is visible only to authorized administrators (admin, barangay captain, secretary) — never to the public.

05Data Retention

Personal information is retained only for as long as necessary to fulfill the purposes stated above, or as required by applicable law and barangay records-retention policy. Residents may request the correction or deletion of their information as described below, subject to legal retention requirements (e.g., official government records).

06Your Rights Under RA 10173

As a data subject, you have the right to:

• Be informed that your personal data will be, are being, or have been processed;
• Access your personal data held by the barangay;
• Object to the processing of your data, subject to legal and contractual restrictions;
• Request correction of inaccurate or outdated personal data;
• Request erasure or blocking of your data under circumstances allowed by law;
• Be indemnified for damages sustained due to inaccurate, incomplete, or unlawfully obtained data;
• File a complaint with the National Privacy Commission.